Help TTAs Access Cost-efficient and Feasible Industry Currency Opportunities
Last updated 27/10/26
Employer Engage
The engage tools and the checklist of recommended tasks help employers work with RTOs
to schedule and support TTAs to maintain industry currency.
On this Page,
You Will Find:
Click Through to See All of the Engage Tools
Tool: Update Currency Activity Schedule
Coordinate industry currency opportunities with RTOs
Prior to delivering the first
currency activity
Quick
Less than 20 minutes,
some preparation required
- Download and save the tool
- Confirm agreed industry currency opportunities with RTOs, including number of TTA participants, timing and other scheduling considerations
- Work with RTOs to update as needed
Tool: Gain Staff and Client Support
To communicate the value of industry currency, gain support from staff and clients as well as informed consent
Before first industry currency opportunity takes place
Moderate
Less than 60 minutes, some preparation required
- Download and save the tool
- Work with relevant stakeholders to capture:Collaborate with relevant stakeholders to:
a. Review and tailor the content to suit your work environment and how the information will be shared with staff and clients
b. Add information specific to your staff or clients’ needs
c. Develop messaging for clients’ family members, carers or guardians if relevant - Edit the template to remove or add space as needed
Tool: View Measurement Approach
Employers have confidence they will meet RTOs measurement expectations when TTAs access industry currency opportunities
Before each industry currency opportunity, as needed
Quick
Less than 20 minutes,
some preparation required
- Receive a copy of the measurement approach summary from RTOs
- As currency opportunities take place:
a. provide confirmation of completion information to RTOs
b. engage TTAs in reflective discussion if relevant
Download tool (.docx) 350kbUse the measurement approach summary provided by RTOs to provide confirmation of completion information and reflect with TTAs, if relevant.
If RTOs have not yet used this tool, click above to download and share the tool with them.
Tool: Reflect on Partnerships
To actively maintain a strong partnership by identifying what is working well and where there process or other improvement opportunities
Before collaboration
meetings with RTOs
Quick
Less than 20 minutes, minimal preparation required
- Download and save the tool
- Work with relevant stakeholders to reflect on and discuss key topics, including:Use previously prepared draft documents to complete:
a. What is working well
b. Where there are opportunities to improve processes, collaboration, supports for staff and TTAs or other considerations - Work with relevant stakeholders to identify possible solutions
- Edit the template to remove or add space as needed
All Prepare Tools
Access all of the prepare tools in one document. Instructions and information about the purpose and timing, is included for each tool.
The Engage Checklist Includes Recommended Tasks that You Can Track Independently or With Employers
There are two checklists. One for employers to support internal collaboration and one for employers and RTOs to support partnership collaboration. Download and edit the checklist to suit your organisations needs.
The recommended tasks will help your organisation:
- Work with RTOs to schedule industry currency opportunities
- Gain staff and client support and consent
- Work with RTOs to confirm TTAs participation and engage in reflective discussions with TTAs if relevant
I want to track tasks independently and collaborate internally ...
I want to collaborate with employers...
1. Update industry currency schedule
- Confirm agreed industry currency opportunities with RTOs, including number of TTA participants, timing and other scheduling considerations
- Receive completed industry currency schedule from RTOs
- Receive employee information from RTOs
- Work with relevant stakeholders to:
- Identify staff who will support industry currency opportunities
- induction requirements
- communication plan
- Set up regular meetings with staff as needed
Use the industry currency schedule provided by RTOs. Edit the tool to include information specific to your organisation.
If RTOs have not yet used this tool, click below to download and share the tool with them.
Update industry currency schedule ↓2. Coordinate industry currency opportunities
- Attend collaboration meetings with RTOs
- Work with relevant stakeholders to:
- Communicate upcoming industry currency opportunities to staff and clients
- Build staff buy-in and support for planned opportunities
- Build client support for planned opportunities
- Develop a client consent form
- Gain informed client consent
3. Support industry currency measurement
- Receive measurement approach summary from RTO
- Work with relevant stakeholders to confirm TTAs participation and share this information with RTOs
- Engage in reflective discussions with TTAs if relevant
Use the measurement approach summary provided by RTOs to provide confirmation of completion information and reflect with TTAs, if relevant.
If RTOs have not yet used this tool, click below to download and share the tool with them.
View measurement approach ↓4. Reflect on partnerships
- Work with relevant stakeholders to:
- identify and discuss partnership progress, currency opportunities and possible improvements
- develop proposed improvements
- Share suggestions with RTOs in regular collaboration meetings
- Implement agreed improvements
Mei-Lin and Matt, the lead RTO contact, decide to use a shared checklist of tasks. Matt uploads the checklist he has edited into SharePoint. Matt and Mei-Lin will both be able to access and live edit the checklist from there.
Mei-Lin works with managers to develop a roster of staff who will support industry currency opportunities. This helps to minimise the impact to individual workload.
Mei-Lin works with the People and Culture team and managers to communicate with and make sure staff understand what’s expected of them when they engage with TTAs. Mei-Lin has also created a Teams chat where staff can post common questions that she can respond to quickly.
Mei-Lin works with staff to regularly update the measurement approach to confirm TTA completion. In their regular collaboration meetings, Mei-Lin shares the latest confirmation with Matt.
Here are a few Real-life examples of how you might use the engage tools and checklist.
These examples are not exhaustive and may look different in practice, based on your organisation’s work environment.
Industry Currency Empowers Students
TTAs with industry currency deliver engaging training that prepares students for their vocation.
Industry currency helps students think critically, use sound judgement and apply skills in practice.
Tell me more →There are many effective ways to extend industry skills and knowledge
This includes opportunities such as volunteering, temporary or supervised shifts and scheduled community engagements with clients.
This includes active participation in industry advisory groups, scheduled discussions with leaders or subject matter experts and collaborating with employers on a relevant project.
This includes completing an training course hosted by employers or attending professional development courses or conferences.
This includes actively participating in new or existing industry or sector communities of practice and planned discussions with internal colleagues.
The Toolkits Support shared Responsibility and Collaboration
TTAs need support from RTOs and employers to update their industry skills and knowledge and set VET students up for success.
In the prepare stage, RTOs and employers have access to related tools and checklists. The checklists include recommended tasks to support collaboration between RTOs, employers and TTAs.
Note: Priya, Matt and Mei-Lin's fictional roles, responsibilities and included examples are not exhaustive. Roles, responsibilities and actual tasks may look different in practice.
Tell me more →
Determine industry currency and partnership goals
- Plan for potential risks
- Define value proposition for RTOs
- Prepare a project charter
- Summarise recent industry changes
- Identify individual currency requirements
- Determine industry currency and partnership goals
- Define value proposition for employers
- Define partnership and logistics approach
- Prepare a project charter
- Identify industry currency requirements
Frequently Asked Questions
How will RTOs partner with our organisation to enable industry currency?
These include:
- Build strong partnerships with employers, including tangible value employers will receive
- Identify and coordinate feasible opportunities for TTAs to update industry skills and knowledge
- Share TTAs relevant employee information to support work, health and safety
- Share a measurement approach to help employers confirm TTAs participation in industry currency opportunities and engage in reflective discussion with TTAs if relevant
The prepare stage includes tools for both employers and RTOs to build a shared understanding of partnership goals, roles and responsibilities, ways of working, and mutual benefit. This stage sets the foundation for the partnership and clarifies how each partner will support industry currency.
How will the toolkits help RTOs and TTAs enhance quality of teaching?
- Strong partnerships with industry employers make it easier to access industry currency opportunities and gain insight into key industry changes from an employer perspective.
- The currency activity schedule supports RTOs and employers to plan and coordinate industry currency opportunities for multiple TTAs over a 12‑month period.
- The reflection and measurement plan helps RTOs tailor and standardise how TTAs record, reflect on and apply industry currency throughout the year, based on organisational requirements.
- The RTO and TTA toolkits include guidance on when different industry currency opportunities are most effective to support decision-making.
Why is collaboration important to help TTAs maintain industry currency?
Organisation-level partnerships between employers and RTOs ensure the right stakeholders are involved and can support collaboration. These partnerships also help employers and RTOs work together to resolve organisational challenges.
For example, an employer and an RTO may implement a brief 30-minute induction for TTAs to mitigate work health and safety risks.
We already have a partnership with an employer, do we need the toolkit?
For example, your organisation may be comfortable inviting TTAs to join your staff for an upcoming training session held onsite or virtually.
Will the toolkit help us manage service delivery protocols, that limit industry currency opportunities?
There are lots of different industry currency opportunities that are meaningful for TTAs to participate in. This includes opportunities that TTAs can participate in virtually. The employer toolkit will help you identify cost-efficient and feasible industry currency opportunities TTAs can access based on your work environment.
We already partner with RTOs for student placements, do we need the toolkit?
Additional resources is always a good thing. Across the three stages of the toolkit (prepare, engage and apply) there are tools and checklists with recommended tasks, that will support your approach and may highlight alternative options or ways of doing things.
The toolkit is not a process you must follow from start to finish. It’s designed to enhance and build on your existing processes and industry relationships. You can choose which tools you will use and tailor these to best meet what your organisation needs.
For example, the tools designed to set partnership foundations may be useful to revisit how partners will work together to support industry currency and gain tangible benefit from the partnership.
We are located in a regional, rural or remote area, how can we support industry currency?
Will the toolkit help us partner with more than one RTO, if we want to?
How often should we use the tools and checklists? Do we need to use all of them?
The toolkit is not a process you must follow from start to finish. It’s designed to enhance and build on your existing processes and industry relationships. You can choose which tools you will use and tailor these to best meet what your organisation needs.
We Would Love Tour Feedback
Share your experience of using the industry currency toolkits.
research@humanability.com.au